POSITION SUMMARY:

The Student Clerk will provide essential administrative support to ensure efficient operation of the office. This role involves performing a variety of tasks including data entry, filing, scheduling appointments, and managing communications. The ideal candidate will be organized, detail-oriented, and capable of handling multiple responsibilities with a positive attitude.

ESSENTIAL FUNCTIONS:

Office Management 

1. Maintain a clean, organized, and welcoming office environment. 
2. Monitor and order office supplies as needed. 

Administrative Support: 

3. Answer and direct phone calls, take messages, and handle correspondence. ● Schedule and coordinate meetings, appointments, and travel arrangements. ● Assist in the preparation of regularly scheduled reports. 

Data Management: 

4. Enter and update data in databases and spreadsheets. 
5. Maintain filing systems both electronically and physically. 
6. Retrieve information as requested from records, emails, and other related documents

Communication: 

7. Greet and assist visitors, clients, and employees with professionalism. 
8. Handle incoming and outgoing mail and packages. 
9. Communicate with clients and staff to provide information and assistance. 

Project Assistance: 

10. Support team members with various administrative tasks and projects. 
11. Coordinate and assist with event planning and execution.

QUALIFICATIONS:

• High school diploma or equivalent; additional education or certifications in office administration or related fields is a plus. 
• Preference given to individuals enrolled and attending University of Hawaii at Mānoa
• Preference given to students who qualify for Federal Work Study 
• Proven experience as an administrative clerk or in a related role. 
• Proficient in MS Office (Word, Excel, PowerPoint) and office management software. 
• Excellent written and verbal communication skills. 
• Strong organizational and multitasking abilities. 
• Attention to detail and problem-solving skills. 
• Ability to work independently and as part of a team. 
• Familiarity with office equipment such as printers, copiers, and fax machines.